Constitution, Internal Regulations and Policies

The SSMU is governed by its Constitution, Internal Regulations, and Policies. If you have suggestions or ideas, please contact the SSMU President or your Councillor.

Please note that Internal Regulations, the Policy Book and the Plan Book are living documents that are often revised. The SSMU endeavours to provide accurate and up-to-date  versions of these documents as soon as they become available. If you have an urgent concern related to the Constitution or Internal Regulations, please contact the SSMU President, the Speaker, and/or the General Manager.

Constitution


Constitution (.pdf) of the Students’ Society of McGill University (amended April 28, 2016).

The SSMU Constitution is a document that deals with all of the most fundamental elements of the Society. It also serves as SSMU’s legal “By-law” for the Quebec government in relation to SSMU’s status as a non-profit corporation (it is for this reason that we recently changed our By-laws to be known as Internal Regulations, per our legal counsel, as our Constitution is essentially our ‘By-law’ in the eyes of the Quebec government).

The Constitution outlines the SSMU’s role in providing service, leadership, and representation to McGill’s downtown undergraduates, the basic outline of the six Executive positions, basic electoral processes, and various disciplinary processes. The Constitution can only be altered by Referendum.

Internal Regulations


Internal Regulations of Governance (amended on April 7, 2016) (.pdf)

Internal Regulations of Student Groups (amended on April 7, 2016) (.pdf).

Internal Regulations of Representation and Advocacy (amended on April 7, 2016) (.pdf).

Internal Regulations of Finances (amended on April 7, 2016) (.pdf).

Internal Regulations of Elections and Referenda 2016-03-31 (amended on March 31, 2016) (.pdf).

After the Constitution, the Internal Regulations of SSMU are the highest level of regulation that exists within SSMU. The Constitution sets out broad principles through which the Society functions, and creates and defines the main organs of SSMU governance. Whereas general principles are included in the Constitution, the Internal Regulations create frameworks for their application.

Internal Regulations can be changed by Council or General Assembly.

SSMU Policy and Plan Book


The most recent version of the SSMU Policy and Plan Book  (.pdf) can be found at the previous link (amended April 7, 2016).

SSMU Policies and SSMU Plans can be changed by Council or General Assembly.

University Policies


The Vice-President (University Affairs) is in charge of, broadly defined, university relations.  This includes policy in areas covered by Senate, its committees, and advisory boards.

All the significant university policies for Council shall be developed, researched, debated, and approved by Senate Caucus, then sent to Council for ratification. Council can also mandate the Senate Caucus to take a particular stance on certain issues at Senate.

External Policies


An external policy is defined as any policy that deals with a non-McGill issue. The Vice-President (External) is the chief policy officer for external policies and is ultimately responsible for their development and implementation. Policy motions for council are to be developed in consultation with the External Affairs Committee and the Executive Committee.

Committees


SSMU Committees are governed by the Committee Terms of Reference, contained within Portfolio-04 of the Internal Regulations of the Presidential Portfolio. The Terms of Reference outline the mandate, membership, and processes of each Committee. See the contact information on the Committee page for each respective committee and how often they typically meet.

Council Documents


The documents for the meetings of SSMU’s Legislative Council are posted a couple of days before each meeting. You can view them on the Legislative Council page and are welcome to come and ask questions of your elected representatives.

Conflict of Interest Policy


This is the official Conflict of Interest Policy (.pdf) amended as of April 7, 2016. To submit a Conflict of Interest Disclosure Form, or for other questions or concerns related to the Conflict of Interest Policy, please contact the Speaker of Council.

Letters Patent


This is the official Letters Patent (.pdf).