Club Audit Form

Click here to download the Winter 2013 Club Audit Form — due May 31st, 2013!! (It’s the same form as for Fall 2012!!)

Club Audits are now conducted on a semesterly basis, as of Fall 2012. The new Club Audit form, posted above, is due by May 31st, 2013. ALL CLUBS — interim and full-status — must complete the form, even if just to let us know if you had no financial transactions this year. The audit is simply an evaluation of your clubs finances, and will be processed by the SSMU Junior Accountant. The audit requires clubs with bank accounts to be accountable and transparent in their handling of club money, by making sure all the money coming into your bank account (revenues) and out (expenses) add up. The most important part of this process is keeping track of your expenses/income throughout the year in a simple spreadsheet, and saving all receipts and relevant documentation associated with your bank account. The resulting Club Audit score is a top criterion used by the Funding Committee to allocate funds to clubs throughout the academic year, and thus it is highly beneficial to complete the audit for that purpose. It is incredibly important for SSMU to collect this information from clubs to maintain their transparent student association status. Clubs that do not submit a club audit at all may lose club status.

All applications must be sent electronically to the Club Auditor; only receipts will be accepted by the SSMU Front Desk. The deadline for the Winter Club Audit is May 31st, 2013.  No late applications will be accepted and will result in a club audit score of zero.  Furthermore, ALL SSMU clubs must submit this audit regardless of your club status; as of Fall 2012, failure to do so may result in a loss of SSMU club status if the audit is not submitted more than once.

Cheque Reimbursement Form

Complete the Club Cheque Reimbursement Form if you would like a reimbursement for a cheque purchase order between October 1, 2011 to April 30, 2012.  The Funding Committee has approved an amount of $2,000 to reimburse SSMU clubs for their cheque purchases up to a maximum of $80 for the year.

Club Finances

Have questions about how financing works for clubs?  Take a look at the Club Finances document.

Who to contact for support?

If you have any questions, please contact the Vice-President Finance & Operations at fops@ssmu.mcgill.ca. You can also drop by his office hours on Monday, Wednesday, and Thursday between 12:00 – 2:00p.m. in the SSMU Office or request an appointment.